Privacy Policy
At Dipole Tech Innovations OPC Pvt Ltd., our subsidiaries and affiliated companies (‘we’ or ‘us’ or ‘our’, “The Company”, “dipoletechi”, “hihellohr”, “Service”, “Site”, “Product”), we collect and process personal information (“Personal Data”, “Information”). We are committed to protecting your privacy. This Privacy Policy sets forth dipoletechi’’s policy concerning the Personal Data and other information that is collected from visitors (“you”, “your”, “visitor”) to the Site.
Please note that your use of the Site and any of our Services is subject to our Terms of Service which you may access at the homepage. Our Privacy Policy and Terms of Use are integral to your use of our Site. Your continued use of the Site will constitute your acceptance of the Terms of Service and this Privacy Policy.
Scope of the Privacy Policy
The Privacy Policy applies to individuals or entities, who are not “Customers” of hihellohr (via subscribing to our services and have agreed to those applicable Terms of our Service for the subscription) and from whom hihellohr has collected information. This applies to all information you provide to Us through the Site. From a GDPR (General Data Protection Regulation) perspective, we are the Controller of this data. That means, we collect the data and decide on how and why it is processed.
If you are a Customer of hihellohr or an employee of a Customer of hihellohr , then this Privacy Policy does not apply to you. Please review the Privacy Policy which is available on the application/site that you use.
If you have submitted information to any third parties through our Site and Service, the privacy policies of those third parties will govern how your data will be used.
Information that we Collect for our Purposes
Information you provide to us
When you interact with us through the Site or in any hihellohr Events. We may collect Personal Data and other information from you. We generally collect two types of information—personally identifiable information (“PII”) and non-personally identifiable information (“Non-PII”).
Personal Data That You Provide: We collect personal data from you when you contact us with inquiries, respond to one of our surveys, register for access to the Site, Register for a Webinar, Refer your Contacts to us, Comment on our blogs or use certain hihellohr Services.
Personal data that we collect may include: first and last name, company name, job title, work email address, phone number, physical address, username and password, unique identifiers account number or password and any other type of content which may be relevant to the specific context in which the information is collected.
You can choose at any time to not provide us this information, However, doing so may result in the subsequent hampering of all or a part of the Services.
When you apply for a position by uploading your Resume or filling up an application form, we may collect your contact information, such as name, email address, mailing address, phone number, links to your social profiles and any other information contained in the Resume that you submit to us.
We may provide you with an option to use our referral service to tell a friend about our Service. In such cases, we will ask you for your colleagues’/friend’s name, organization, email address and telephone number.
Information we collect automatically
Cookies – When you visit hihellohr , we send one or more cookies – a small file containing a string of characters – to your computer / mobile device that uniquely identifies your browser. We use cookies primarily for user authentication but may also use them to improve the quality of our service by storing user preferences and tracking user trends.
The data automatically collected from cookies and web beacons may include information from your Web browser (such as browser type and browser language) and details of your visits to our Website, including traffic data, location data and logs, page views, length of visit and website navigation paths as well as information about your computer and internet connection, including your IP address and how you interact with our Product. We collect and store this data to help us improve our Website, the Product and the user experience with our Website and Product.
On most web browsers, you will find a “help” section on the toolbar. Please refer to this section for information on how to receive notification when you are receiving a new cookie and how to turn cookies off. However, if you disable cookies, you may find this affects your ability to use certain parts of our Services.
Log information – In addition to the above, when you access hihellohr services, our servers automatically record and store information that a browser typically sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, browser settings, the date and time of your request, device model, the device identifier (or “UDID”), query logs, product usage logs, usage pattern through cookies and one or more cookies that may uniquely identify your browser. We also collect clicks, scrolls, conversion and drop-off on our Websites and Service.
Analytics Information – We and our third party partners use technologies such as web beacons / clear-gifs in administering the website, tracking users’ movements around the site, analyzing trends and gathering demographic information about our visitors. We may receive reports from these Partners on an individual and aggregated basis. For this purpose, we may also share anonymous data about your actions on our Websites with these third-party partners.
Single Sign-on service – You may have an option to access/register for our Services using sign-in services such as Google, LinkedIn, and Facebook Connect. These services will authenticate you and provide you the option to share certain Personal Data with us such as your name and email address. By authorizing us to connect with these sign-in services, you authorize us to access, and we may store your name, email address(es) and other information that they make available to us,
User Mobile Images: Our application will request images using mobile app and it will be uploaded to our cloud servers for further information processing
Location Access: Our application will get your location while uploading any record like attendance, or report creation.
Information from third-party sources
hihellohr may obtain personal information about you from third parties, including, but not limited to, marketing event organizers, partners, and resellers. This information, among other things, may include your first and last name, company name, job title, work email address, phone number and address. Hihellohr requires that any third party providing it with information has obtained the information lawfully and the third party has obtained the appropriate consent to share the information with hihellohr. If we combine or associate information from other sources with Personal Data that we collect through the Service, we will treat the combined information as Personal Data in accordance with this Policy.
How we use your Information
hihellohr takes your privacy very seriously. We will never sell, share or transfer your information to third parties without your permission. We will use the Personal Data in a manner that is consistent with this Policy.
If you provide Personal Data to obtain access to our Services, we will use your Personal Data to provide you with access to such services, process transactions, to answer your question or resolve your problem and to monitor your use of such services.
We may also use your Personal Data and other personally non-identifiable information collected through the Services to help us improve the content and functionality of the Services, to better understand our users, to improve our Services and develop new products, services, features, and functionality.
We may use your email address or other information to contact you for administrative purposes such as customer service, to address intellectual property infringement, privacy violations or defamation issues related to personal data posted on the Service.
If you have applied for a job and shared your information on the Application Form or through a Resume, we will use the Personal Data to evaluate your candidature for positions in hihellohr now or at a later time. Unless we state otherwise, this Information may be kept in our database for a period of five years.
We may occasionally use this information to contact you and to tell you about services, updates, promotions, and events which we believe will be of interest to you.
If you have been referred by our Customer through our Referral service, then, subject to this Privacy Policy, we will use this Information, including without limitation, to (i) assess needs of your business to determine or suggest suitable Service (ii) send you promotional, and marketing communications and (iii) respond to your questions and concerns.
In all the cases when we send you a communication, we send you instructions enabling you to “opt-out” of receiving future communications. Also, if at any time you wish not to receive any calls, future communications or you wish to have your name deleted from our mailing lists, please contact us as indicated below and indicate to us to stop the communication. We will stop communicating with you.
Aggregated Personal Data: In an ongoing effort to better understand and serve our users, We may conduct research on our visitor demographics, interests and behavior based on the Personal Data and other information provided to us. This research may be compiled and analyzed on an aggregate basis, and We may share this aggregate data with our affiliates, agents and business partners. This aggregate information does not identify you personally. We may also disclose aggregated user statistics to describe our services to current and prospective business partners, and to other third parties for other lawful purposes.
Legal Basis for Processing Personal Information
If you are a visitor from the European Economic Area (EEA), our legal basis for collecting and using the Personal Data described above will depend on the Personal Data concerned and the specific context in which we collect it.
However, we will normally collect Personal Data from you only where we need the Personal Data to perform a contract with you, or where the processing is in our legitimate interests or rely upon your consent where we are legally required to do so and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.
We use the legitimate interests’ legal basis for processing direct marketing mailers/phone calls and have identified that our interests are to provide you with high quality, best in industry, HR & Payroll automation systems to help you efficiently and effectively manage your HR & Payroll operations.
Data Security
We take privacy seriously and take robust and reasonable security measures to protect Personal data from unauthorized access, maintain data accuracy, prevent alteration, disclosure and help ensure the appropriate use of the data. The measures we take include:
- When the service is accessed using modern web browsers, Transport Layer Security ("TLS") technology protects customer data using both server authentication and data encryption. These technologies help ensure that the data is safe, secure and only available to the Users to whom the information belongs and those to whom the User has granted access.
- We implement an advanced security method based on dynamic data and encoded session identifications
- We host our websites in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from intruders.
- We encrypt the data at rest
- We restrict access to only authorized personnel through password and authentication processes.
- We offer enhanced security features within the service that permits customers to configure security settings to the level they deem necessary.
If we learn of a security systems breach, then we may attempt to notify you electronically through our Site or by email so that you can take appropriate protective steps.
Information Sharing
HiHelloHr only shares personal information with other companies or individuals outside of HiHelloHr in the following limited circumstances:
Related Entities: We may provide such information to our subsidiaries, affiliated companies for purposes consistent with this Privacy Policy. Third Parties (Sub-Processors): We may provide this information to other trusted businesses for the purpose of processing personal information on our behalf. Examples of these are functions including mailing information, maintaining databases, processing payments, hosting, analyzing data, maintenance and other services for us. When we employ such companies, we only provide them information that they need for their specific function and we require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy.
Legal Requirements: We may provide this information when we have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of hihellohr , its users or the public as required or permitted by law. Business Transfers: If hihellohr becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, then the Personal Data may become part of that transferred asset.
Unrestricted information: Any information that you voluntarily choose to include in a Public Area of the Service or share with us through any other means, will be considered as “Unsolicited Information.” This information will be available to any User or Visitor who has access to that content and shall be deemed to be non-confidential and we shall be free to reproduce, use, disclose, and distribute such Unsolicited Information to others without limitation or attribution.
Links to Third Party site
hihellohr’s websites contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.
Age Restriction and Children’s Privacy Protection
Any visitor who provides information through the Site represents that they are 18 years of age or older. We do not knowingly collect information from anyone under the age of 18. Our Site and Service are not designed for users under 18. If you are under 18 years, please do not access or use this Site.
If you have reason to believe that a child under the age of 18 has provided Personal Data to hihellohr through the Service, please contact us, and we will take appropriate steps to delete that information from our Service.
Accessing & Updating your Information- Rights Available to you
If you are an EEA resident, you have the right to know any personal information that we process about you and to request information on:
What personal data we hold about you The purposes of the processing How long we intend to store your personal data for The recipients to whom the personal data has/will be disclosed You can also request us to erase your personal data or to restrict processing in accordance with the applicable laws. You can object to any direct communication from us. Where applicable, can ask for data portability of your information and the right to be informed about any automated decision-making we may use.
If you believe that we hold any inaccurate or incomplete data about you, you can ask us to correct and/or complete the information and we will work to do so as quickly as feasible, If there is a valid reason for not doing this, we will notify you.
If you seek access to, or wish to correct, update, modify or delete Personal Data or want us to stop contacting you, please contact us at contact@hihellohr.com. We may ask you to verify your identity before acting on the request. We respond to all requests we receive from individuals wishing to exercise their rights in accordance with applicable data protection laws.
Retention of Data
We will retain Customer Data as necessary to comply with our legal obligations, for litigation/defense purposes, maintain accurate financial and other records, resolve disputes and enforce our agreements.
Your Personal Data that we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive any communication from us or you want us to remove your data from our records.
Changes to this Policy
hihellohr regularly reviews its compliance with this Privacy Policy. We reserve the right to change or update the Privacy Policy at any time and will notify users of the Site by posting such changed or updated Privacy Policy on this page. Under certain circumstances, we may also elect to notify you of changes or updates to the Privacy Policy by additional means, such as by posting a notice on the homepage of the Site or by sending you an email.
Any changes or updates will be effective immediately upon posting to the Site and will be reflected by the Effective Date. Continued use of the Site following any changes shall indicate your acknowledgment of such changes and agreement to the Privacy Policy and any future revisions.
How to Contact Us
If you have any questions or complaints about this Privacy Policy or how we collect or process your personal information or would like us to modify, correct or erase any Personal Data or would like us to stop communicating with you, please contact us at contact@hihellohr.com.