How To Manage Shift?

Here is a comprehensive, step-by-step guide on how to efficiently manage employee shifts using this software.

  • 1. Click on the "Shift" module where you will find two sub modules: "Manage Shifts" and "Manage Employee Shifts."
  • 2. After clicking on “Manage Shifts” you will get this interface allowing you to manage employee shifts. To initiate this process, first, click on the "Add New" button.
  • 3. Here, provide a title for the employee shift, which you can customize as per your preference. After that, Add the time zone according to you.
  • 4. Next, enter the start and end times, specifying the duration of your job shift.
  • 5. Here, you’ll set the "Grace In'' and "Grace Out'' times, allowing employees to start their shift 10 minutes after their scheduled start time. For example, if the shift is from 9 AM to 6 PM, the grace-in time will be 9:10 AM and the grace-out time will be 6:10 PM.
  • 6. Next, set the "Margin In" and "Margin Out" times. With a 15-minute margin, employees can start their shift 15 minutes before the scheduled start time and end their shift at 5:45 PM rather than 6:00 PM.
  • 7. Next is “Calculate Shift Hours”, offering two options: Sum of Session's In and Out time for a day, and Shift start time and end time for a day. Here, if you select "Sum of Session's In and Out time for a day," the admin can see everything including all the breaks taken by employees during their shifts and also the duration of their breaks and their in and out time. However, if you select "Shift start time and end time for a day" you'll only see the employees' In and Out times.
  • 8. Here, you'll specify the minimum hours required for the shift, and in “Shift Report Time” you can specify the report time at which employees will receive notification regarding their shift.
  • 9. Next, you'll set the “Shift Overtime Rule”. Here you have two options: selecting "No" means no overtime will be applicable for employees but if you select “Yes” you have to specify when overtime starts, such as if you select "8," then after 8 hours overtime will be applicable.
  • 10. Next is the "Type" selection, here you have two options “Fixed” and “Variable”. If you select fixed then you can specify the hourly rate for employee overtime however, if you select variable it varies. For example, if you are providing 50% in basic salary or gross salary you can add it according to you.
  • 11. The final step is the notification settings. Choose "Yes" to provide a summary report to the supervisor; otherwise, select "No." Similarly, select "Yes" if you wish to enable check-in notifications, and do the same for check-out notifications and just save it.

Here is a complete video tutorial guiding you through the process of managing shifts of the employees.

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