Lessons from Flipkart: Why Every Business Needs HRMS Software for Workforce Management

Managing a huge workforce, indeed, is a challenging task for companies like Flipkart that are dealing with people who are vast and from diverse communities. As India’s largest e-commerce website, Flipkart has grown rapidly over time, and managing the large workforce has become difficult for HR and managers. In order to manage the complexities of operating an increasing workforce, Flipkart uses HRMS (Human Resource Management Software). This blog will discuss how Flipkart uses the HRMS software for managing its workforce and why every business, in any shape or size, needs HRMS to manage employees effectively.

The Challenges of Workforce Management

Managing a large and diverse workforce at any business size becomes challenging. The main challenges are: 

  • Time-consuming Process

    Handling employees' attendance, payroll, leaves, and all the other HR work is time-consuming and error-prone if carried out manually.

  • Compliance issues

    Managing and keeping up with changing labor laws and ensuring compliance is another challenge for HR.

  • Employee engagement

    To keep such a large workforce engaged, motivated, and productive is another important challenge HR and managers have to face.

  • Data Management

    Managing data of each employee of such a large workforce becomes more complex and time-consuming.

For these reasons, companies like Flipkart use the HRMS software.

How Flipkart Uses HRMS Software

Flipkart uses HRMS to handle HR operations, improve productivity, and manage its workforce more efficiently. 

  • Efficient Employee Onboarding

    Flipkart uses HRMS to hire new talents and to make the employee onboarding process smoother and less time-consuming. Easy and efficient hiring using the HRMS software is possible by providing new recruits with document completion, a view of the company policy, and training material. This further eases the HR staff's burden by automating some tasks.

  • Centralized Employee Data Management

    With a huge workforce, the management of employee data is very difficult if done manually. The software of HRMS provides a centralized database where employee information is stored safely. The HR team can also access it at any time and update the data if needed. This means minimal use of paper and ensures accuracy in data.

  • Attendance and Leave Management

    For a company like Flipkart where there are so many employees, managing attendance and leaves of employees can be quite a tough job for HR and managers. The HRMS software then automates attendance tracking and auto-manages leave approvals. Employees can apply for leave through the system, and managers can approve/reject requests with a click of a button. Not only does it save much time, but it also reduces the chances of miscommunication.

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  • Payroll Automation

    Salary, Bonus, and Deduction for thousands of employees, in many cases, consume a lot of time. Flipkart makes use of the HRMS software in automating its payroll process. The software will calculate the salaries for the employees depending on attendance, overtime, among others, so the pay made at regular timely payments is correct. This minimizes human error and also meets the provisions of tax laws and regulations.

  • Performance Management

    By using HRMS software, Flipkart evaluates the performance of all its employees. Through the portal, the managers and HR’s can set objectives for the people under them, track the progress, and provide feedback. This not only improves employee engagement but also enables a manager to identify the top performers and areas in the employees that need improvement.

  • Employee Self-Service

    Employees can directly access their personal information, payslips, leave balances, apply leaves, and other data through employee self service. This overall reduces the HR work, as employees can access their basic information through the portal and they don’t have to contact HR for each basic queries.

Why Every Business Needs HRMS Software

There are several reasons that shows why it is important to use HRMS for their business, few of the reasons we have mentioned below:

  • Time saving

    Tasks like attendance tracking, payroll management, and managing employee data become more efficient which take a lot of time of Hr and manager if done manually. By using HRMS businesses can save a lot of their time and focus on more important things.

  • Improved Data Accuracy

    Manual data entry leads to more errors. Automating the tasks like payroll that take a lot of time and need to do with accuracy becomes easy with HRMS. HRMS automates most of the HR tasks and reduces the risk of errors.

  • Enhance Employee Engagement

    Flipkart improves the overall employee engagement as they can directly access their personal information and HRMS makes it easy for HR and employees to track their performance.

  • Cost Saving

    For the people who have not used HRMS, still think it would be a big investment to invest in the HRMS but it is not that costly and will save a lot of your money that would be wasted if there were mistakes during tax and payroll leading to saving the compliance fines.

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